executive secretary - Lagos Mainland

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
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rnExecutive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
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rnThe goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
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rnResponsibilities
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rnMaintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
rnAttend meetings and keep minutes
rnReceive and screen phone calls and redirect them when appropriate
rnHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
rnMake travel arrangements for executives
rnHandle confidential documents ensuring they remain secure
rnPrepare invoices or financial statements and provide assistance in bookkeeping
rnMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
rnMaintain electronic and paper records ensuring information is organized and easily accessible
rnConduct research and prepare presentations or reports as assigned
rnRequirements
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rnProven experience as executive secretary or similar administrative role
rnProficient in MS Office and “back-office” software
rnIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
rnFamiliarity with basic research methods and reporting techniques
rnExcellent organizational and time-management skills
rnOutstanding communication and negotiation abilities
rnIntegrity and confidentiality
rnDegree in business administration or relative field
rn All applicants should have a minimum of HND, BSC and other related discipline of this vacant and professional certification is an added advantage.Applicant must have at least 2 and above years of experience in these field of specialization.
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rnMODE OF APPLICATION: All qualified and interested applicants should forward a comprehensive resume to the comment box provided or to this email address or for urgent recruitment and must be willing to resume duty immediately. Only qualified applicants will be reached through their contact.