Executive Secretary - Lagos Mainland

We are in need of a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
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rnResponsibilities
rn• Make travel arrangements for executives
rn• Handle confidential documents ensuring they remain secure
rn• Prepare invoices or financial statements and provide assistance in bookkeeping
rn• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
rn• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
rn• Attend meetings and keep minutes
rn• Receive and screen phone calls and redirect them when appropriate
rn• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
rn• Maintain electronic and paper records ensuring information is organized and easily accessible
rn• Conduct research and prepare presentations or reports as assigned
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rnRequirements
rn• Proven experience as executive secretary or similar administrative role
rn• Proficient in MS Office
rn• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
rn• Familiarity with basic research methods and reporting techniques
rn• Excellent organizational and time-management skills
rn• Outstanding communication and negotiation abilities
rn• Integrity and confidentiality
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rnOND/HND/Bsc in business administration or Office Technology or relative field
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rnMode of Application
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rnAll qualified and interested applicants should forward their Phone numbers, Location, Discipline and Role Applied for to the phone number provided or forward a comprehensive resume/cv to the comment box provided or to this email address mgt.emelousconcept outlook for urgent recruitment and must be willing to resume duty immediately.
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